Directions Virtual & Hybrid Conferencing
Do you want to create an immersive and collaborative conferencing environment without the worry of a potential postponement or cancellation?
DIRECTIONS Conference & Incentive Management can offer you a solution to engage with your team, customers and/or suppliers in a controlled and guaranteed environment.
We understand the desire for engagement and connection is higher than ever. We also recognise our clients still have key business content to deliver and we want to help you achieve this.
Case Study. Virtual Exhibition
Objective
To create an intuitive and highly engaging virtual Exhibition using the latest technology coupled with bespoke design integration to bear familiarity to the annual live event. Focusing on facilitating opportunities for Exhibitors and attendees to connect, share information and do business in a captivating virtual environment.
Specifications
- Virtual Exhibition Design
Design an exhibition which mirrors the design and layout of the annual face to face exhibition venue being the Gold Coast Convention Centre - Virtual Audience
Cater for 1150 attendees and 94 exhibitors - Gamification
Create a reward framework to increase engagement via points accrual on specific tasks within the exhibition that translate into prize draw entries e.g. visiting exhibition stands and finding scavenger items intentionally placed around the venue - Business Sessions
Create a separate room within the virtual exhibition to host streamed pre-recorded content created by the Exhibitors - Delegate Registration
Online registration and database management to be provided for all attendees
What they said
“We had a great result and experience partnering with Directions for our recent virtual event, I would highly recommend it.
The team at Directions were supportive, accommodating, friendly and helpful, they worked above and beyond to ensure our online event was spot on!”
Key Components
- Bespoke venue
Brand integration and bespoke venue to bear familiarity to the Gold Coast Convention Centre - Exhibitor stands
Tiered package options with full brand integration - Video conferencing
Exhibitors are provided with the option to use Calendly (scheduled meeting integration) and/or take ‘walk-in’ meetings in their stand – like a normal live tradeshow - Gamification
Reward framework built into the event to incentivise engagement in key areas, including; visiting exhibitor stands, locating scavenger hunt items (which encourages attendees to explore the whole venue), downloading exhibitor brochures and visiting the dedication business session space daily - Permissions
Management of different user level visibility and permissions e.g. those eligible for gamification and those who are not - Business Sessions
Stream management of pre-recorded content - Deal sheet hosting
Hosting macro-enabled unique deal sheets on exhibitor stands for attendees to download and place orders
Key Directions Services
- Budget Creation & Management
Create and manage entire event budget ensuring costs incurred were within original projections - Critical Path
Project management, ensuring key timelines were set and deadlines were met - Online registration
1150 registrations received and processed. Dedicated registration manager handled all aspects of the online registration including building the web page, maintaining the database and liaising with attendees & exhibitors - Exhibitor Management
Managing 94 exhibitors and collecting all relevant information from them for their virtual exhibition booth build - Attendee Communication
Coordination of communications in the lead-up to the event - Live Event Management
Management of virtual lobby & registration desk, tending to all attendee and exhibitor queries - Technology Platform
Being the ongoing conduit between the client and our technology partner, ensuring the vision and objectives were brought to life and achieved - Reporting & Analytics
Providing extensive analytic reporting for individual exhibitors, gamification results and event wide statistics
Mapping a Virtual Event
Benefits
- Detailed Analytics & post event reporting
Key features included within the technology platform. Analytics & reporting are accessible from the very first day of the virtual conference/expo. - Tangible & measurable ROI
Track and measure your events success. We will work with you to develop your goals and objectives and set measurable KPI’s to achieve these. For example, we can track number of registrations, website visits, social media shares, live poll participants etc. - Flexible pricing options
Once we taken your brief and establish your requirements we will tailor a package to suit your needs and budget. - Widen your reach
Accessible to all attendees regardless of where they live and work. - Absolve yourself of doubts
Your event is guaranteed to run on your chosen date without the stress of postponement or cancellation.
Features
- Live broadcast and/or pre-recorded presentations
Whatever your preference both options are possible within the virtual platform for on demand viewing. - Concurrent sessions & workshops
Multiple meeting types can be set up within the virtual environment such as 1:1 meetings, webinars and product demonstrations. - Real time audience participation
Live Polling and Q&A sessions. - Trade Show and Sponsorship opportunities
Various package options available with full brand integration. - Networking spaces
Create fun networking spaces for focus groups or a relaxed ‘social hour’ - Downloadable documents
Event attendees can download all shared documents to their computer. - Reward attendee engagement with gamification
Reward framework built into the event to incentivise engagement in key areas.
Technology
- Tailored to your specific requirements
Bespoke event design using the latest technology. - Easily accessible and intuitive
The platform is extremely user friendly and uses basic logic. - Integrates your brand into an immersive event experience
Full brand integration is possible in your event design. - Visible real-time engagement
See who is participating and interacting in the virtual environment in real time. - Live demos available
Contact us to discuss your requirements and we can arrange a live demonstration.
Virtual Conferencing Enhancements (additional Directions Services)
- Online registration
Capture all relevant attendee demographic information and reporting. - eDM campaign
We will manage all your event communications such as a Save the Date and Invitation. - Graphic design & creative services
We can assist with all your event creative requirements. - Gifting
Personalised gifting and/or conference packs for all attendees. - Catering
Various at home dining experiences available.
Contact Us
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CALL +61 2 9565 6500